September 2010
Dear WCSMA Colleagues,
Happy New Year! I hope this finds you settling in with your students and that you are
ready for another fabulous year of making music! I am looking forward to another
wonderful festival this year.
Below, please find the all-county rehearsal dates, times and location. The Commitment
Form, Registration form and Letter of Responsibility (This year, please give parents a
copy of their Letter of Responsibility) all can be found on the WCSMA website. Please
complete the commitment form by Monday, November 1st, 2010. The letter of
Responsibility and Registration forms should be postmarked no later than Monday,
November 15th, 2009. Please adhere to these deadlines so that the correct amount of
music can be ordered and that it can be ordered all at once in a timely manner. The
sooner I receive everyones forms, the sooner the music can be ordered and delivered to
you so you can begin to prepare your students! In an effort to continue building the
strength of the festival we will be conducting Walk-Throughs in the Intermediate Choir
during the first rehearsal. Please make sure these students know their music.
The deadline for the Elementary Commitment Form is November 1 - Download form here
The deadline for the Elementary Registration Form is November 15 - Download form here
Prerequisites
1. Current 2010-11 WCSMA membership dues must be paid.
2. Students must be members of the chorus in their school.
3. Please send only students that are well prepared.
4. Make sure that students are aware and committed to ALL DATES (rehearsals/concert). ATTENDANCE AT ALL REHEARSALS IS MANDATORY and students must remain for the ENTIRE rehearsal. There are no exceptions, not even for illness.
5. It is YOUR responsibility to make certain all students and parents understand the attendance policy.
6. A chaperone must accompany your students at all rehearsals and
concert.
Download a copy of the Elementary Chorus Welcome Letter
The directions for using the online registration system are as follows:
1. Download the Elementary Commitment Form and the Registration Form.
2. Fill out the appropriate forms completely.
3. Save a file for yourself.
4. Email a copy of the file as an attachment to jirlen@wcsma.org by the required deadlines indicated on the forms. E-mail is highly preferred. (If needed, instead of e-mail, you can print out and mail the forms to Jennifer Irlen at the address below.)
5. You will receive an email confirmation from the Festival Coordinator.
Additional items:
1. Download the Letter of Responsibility and distribute to each participating student.
2. Collect the Letter of Responsibility and $15 fee from each student.
3. Mail the Letters of Responsibility and fees by the postmark deadline to:
Jennifer Irlen
10 River Road #7N
New York, NY 10044
Map to White Plains Middle School - Highlands Campus
Have a great year! I’m looking forward to another wonderful All-County Festival!
Sincerely,
Jennifer Irlen
All-County Chorus Coordinator
jirlen@wcsma.org
jenniferirlen@wpcsd.k12.ny.us
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WCSMA All-County Chorus Information
